Administrative Assistant to the VP of Prevention and Detention

The Administrative Assistant is responsible for providing administrative support and coordinating logistics through calendar & email management, regular meeting attendance, and follow up communications. With a keen attention to detail and a strong understanding of daily operations, the individual in this role will be vital in supporting the prevention and detention programs' community impact and success.

Job Responsibilities

* Schedule, attend and actively participate in regular team meetings, accurately taking and distributing meeting minutes and action items.

* Manage calendars as well as email correspondence for department leadership, scheduling meetings and helping the team stay organized in terms of documentation and informed on project developments.

* Support internal committees through active participation and follow through on strategic initiatives.

* Oversee general administrative tasks such as making reservations, ordering food & supplies, meeting preparations, photocopying, and maintaining organized digital and physical records, including expense reporting.

* Greet and assist visitors, and answer and direct phone calls.

* Submit invoices and check requests, liaise with vendors, and support basic finance processes.

* Coordinate training logistics, teambuilding events, and onboarding activities for new hires.

* Communicate with landlords and vendors to maintain functional and professional office spaces.

What We're Looking For

We are seeking someone ready to form part of a passionate, supportive, mission-driven team that uplifts youth and families who will bring professionalism and initiative to the role. Ideally, you:

* Have experience in an executive assistant or office management role.

* Are skilled in Microsoft Office (Excel, PowerPoint, Word, Notes) and Outlook

* Can write and edit professional documents with accuracy and clarity.

* Communicate effectively with various audiences - including frontline staff and executive leadership.

* Is adaptable and can manage a fast paced office environment with interruptions.

* Can shift priorities to provide responsive and dependable support to program leadership.

* Can handle confidential documentation with discretion and professionalism.

Job Requirements

* Minimum of High School diploma/GED required.

* Administrative, customer services, or human services experience strongly preferred.

* Must have a Valid Driver's License with acceptable driving history to the Agency.

* Ability to work with an economically and culturally diverse population.

* Skills: excellent written and oral communication skills including data entry skills.

Equal Opportunity Employer

Together for Youth is an equal opportunity employer and does not discriminate on the basis of age, race, creed, color, national origin, sexual orientation, military status, sex, pregnancy, gender identity or expression, disability, marital status, or any other basis covered by appropriate law.

We are committed to fostering an inclusive, equitable, and accessible environment where diversity is valued and recognized as a source of strength and enrichment. We seek to attract talented people from a diverse range of backgrounds and cultures.

As a federal contractor, Together for Youth will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information. 41 CFR 60-1.35(c)

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