Financial Specialist III

University of Wisconsin Madison
$55,000 ANNUAL (12 months)
life insurance, paid time off
United States, Wisconsin, Madison
21 North Park Street (Show on map)
Mar 22, 2025
Job Summary: About the Position: The Financial Specialist III is an integral part of the Business Services team in Transportation Services within the Facilities Planning and Management Division at UW-Madison. This is an excellent opportunity to work with complex financial transactions, provide excellent customer satisfaction and assist on the business operations end of providing innovate solutions that serve and support the entire UW-Madison community. This position will work with multiple facets of business services. Transportation Services is an auxiliary unit at UW-Madison, which provides unique opportunities for the successful candidate. About our Transportation Services department: UW Transportation Services is a department within Facilities Planning and Management (FP&M) on the UW-Madison campus. We serve a variety of customers with a diverse set of parking and transportation needs. Transportation Services is responsible for the coordination and administration of all transportation-related services for the UW campus community. Primary functions include the sale/management of parking permits, special event coordination, maintenance and enforcement, construction coordination, lot and booth operations, citation payments and appeals, information technology, financial, transportation planning, and development of multimodal options. About the Division of Facilities Planning& Management (FP&M): The Division of Facilities Planning& Management (FP&M) is a full-spectrum service organization that builds, maintains, and operates the physical environment of UW-Madison in the university's education, research, and outreach activities. We are responsible for everything from the building projects that change the face of campus to the flowers that beautify the grounds. Find out more about our Division: https://inside.fpm.wisc.edu/about-fpm/ Responsibilities: Primarily reviews, approves, and advises on a variety of complex financial transactions. Reconciles transactions. Maintains financial records, provides administrative processing support, and provides customer service for staff and customers in an assigned program area to support program financial management. Recommends controls and process improvements and troubleshoots complex financial errors. May be a lead or resource for others in the unit. 25% Monitors financial transactions and fund balances and generates and reconciles complex reports and statements in accordance with established rules and regulations 15% Reviews and approves complex transactions and assigns funding codes in accordance with established rules, regulations, and policies 10% Reallocates expenses to appropriate funding strings 10% Drafts communications and reports and maintains organization of varied records to provide administrative support within a specified work unit 10% Answers complex fiscal questions and provides information based on set materials and standards to various audiences 10% Reviews transaction processing internal controls and recommends policies and procedures 10% Serve as a unit liaison to leadership providing financial advice, recommendations, and financial status updates 5% May train staff on financial processes and best practices 5% Serve as back up for the other departmental financial specialists when needed Institutional Statement on Diversity: Diversity is a source of strength, creativity, and innovation for UW-Madison. We value the contributions of each person and respect the profound ways their identity, culture, background, experience, status, abilities, and opinion enrich the university community. We commit ourselves to the pursuit of excellence in teaching, research, outreach, and diversity as inextricably linked goals. The University of Wisconsin-Madison fulfills its public mission by creating a welcoming and inclusive community for people from every background - people who as students, faculty, and staff serve Wisconsin and the world. For more information on diversity and inclusion on campus, please visit: Diversity and Inclusion Qualifications: Required: -3 years of experience in cash handling and financial transaction/reconciliation Preferred: -Proficiency with Microsoft Office programs and the ability to learn new programs or platforms -Associate's Degree -Ability to provide customer service -Strong Oral and written communication skills -Excellent organizational skills with attention to detail -Ability to work with sensitive, confidential information with discretion Work Type: Full Time: 100% It is anticipated this position requires work be performed in-person, onsite, at a designated campus work location. Appointment Type, Duration: Ongoing/Renewable Salary: Minimum $55,000 ANNUAL (12 months) Depending on Qualifications The minimum rate for this position is $55,000, but is negotiable based on experience and qualifications. This position offers a comprehensive benefits package, including generous paid time off, competitively priced health/dental/vision/life insurance, tax-advantaged savings accounts, and participation in the nationally recognized Wisconsin Retirement System (WRS) pension fund. For a summary of benefits, please see below for more information: Academic Staff: https://www.wisconsin.edu/ohrwd/benefits/download/fasl.pdf. Additional Information: Please note that successful applicants are responsible for ensuring their eligibility to work in the United States (i.e. a citizen or national of the United States, a lawful permanent resident, or a foreign national authorized to work in the United States without need of an employer sponsorship) on or before the effective date of your appointment, and maintain eligibility without sponsorship throughout your appointment. How to Apply: Your cover letter or resume is the ideal place for you to share how your qualifications and experience will translate to this position and showcase your unique talents. Finalists will be asked to provide a list of at least three professional references with titles, emails, and phone numbers (including at least one supervisory reference). Please note that references will not be contacted without your prior knowledge. To begin the application process, click the "apply now" button. Please submit a resume and cover letter. In your application materials, detail your experience as it pertains to this position. Contact: Passion Malotky passion.malotky@wisc.edu 608-890-1852 Relay Access (WTRS): 7-1-1. See RELAY_SERVICE for further information. Official Title: Financial Specialist III(FN008) Department(s): A71-FACILITIES PLNG AND MGMT/TRANS SERV/BUSINESS SERV Employment Class: Academic Staff-Renewable Job Number: 312020-AS The University of Wisconsin-Madison is an Equal Opportunity and Affirmative Action Employer. Qualified applicants will receive consideration for employment without regard to, including but not limited to, race, color, religion, sex, sexual orientation, gender identity, national origin, age, pregnancy, disability, or status as a protected veteran and other bases as defined by federal regulations and UW System policies. We promote excellence through diversity and encourage all qualified individuals to apply. For more information regarding applicant and employee rights and to view federal and state required postings, click here If you need to request an accommodation because of a disability, you can find information about how to make a request at the following website: https://employeedisabilities.wisc.edu/disability-accommodation-information-for-applicants/ Employment may require a criminal background check. It may also require you and your references to answer questions regarding sexual violence and sexual harassment. The University of Wisconsin System will not reveal the identities of applicants who request confidentiality in writing, except that the identity of the successful candidate will be released. See Wis. Stat. sec. 19.36(7). The Annual Security and Fire Safety Report contains current campus safety and disciplinary policies, crime statistics for the previous 3 calendar years, and on-campus student housing fire safety policies and fire statistics for the previous 3 calendar years. UW-Madison will provide a paper copy upon request; please contact the University of Wisconsin Police Department.