Admin Assistant 3

The mission of the Department of Family and Community Medicine (FCM) is to improve the health and healthcare of the people of New Mexico and their communities through education, research, patient care, service, population health interventions and health policy development.

DFCM, Maternal Child and Reproductive Health Program seeks an Admin Assistant 3 to support the Program Specialist and MCH Faculty and learners. Support for the Program includes:

• Managing scheduling and calendars
• Arranging and reimbursing travel
• Purchasing and p-card transactions and reconciliation
• Researching and editing articles using EndNote software
• Assisting with resident and medical students scheduling
• Assisting with setting up trainings, workshops & interviews
• Assisting with IRB approved studies
• Tracking and reporting data
• Use of PowerChart for research purposes

This program provides a full-range of reproductive health care services and conducts research and education on reproductive health.

See the Position Description for additional information.

• If this position is assigned to the Athletics Department, either administratively or functionally, compliance with all NCAA rules and regulations is required.
• Employees who provide services or work in patient care or clinical areas are required to be in compliance with the University's influenza vaccination requirement.
• All regular, non-temporary positions assigned to this classification are represented by a labor union and subject to the terms and conditions of the US-UNM Collective Bargaining Agreement.

High school diploma or GED; at least 5 years of experience directly related to the duties and responsibilities specified.

Completed degree(s) from an accredited institution that are above the minimum education requirement may be substituted for experience on a year for year basis.

Preferred qualifications:

• Intermediate to advanced experience with Microsoft Office Suite and Adobe Acrobat for editing.
• Experience with Chrome River
• Current or previous P-Card holder
• Experience with electronic calendaring and doodle polling
• Knowledge of EndNote software used for referencing articles
• Knowledge of Cerner PowerChart

Only applications submitted through
the official UNMJobs site will be accepted. If you are viewing this job
advertisement on a 3rd party site, please
visit UNMJobs to submit an application.

Positions posted with a Staff Type of Regular or Term are eligible for the Veteran Preference Program. See the Veteran Preference Program webpage for additional details.

The University of New Mexico is committed to hiring and retaining a diverse workforce. We are an Equal Opportunity Employer, making decisions without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, veteran status, disability, or any other protected class.

The University of New Mexico requires all regular staff positions successfully pass a pre-employment background check. This may include, but is not limited to, a criminal history background check, New Mexico Department of Health fingerprint screening, New Mexico Children, Youth, and Families Department fingerprint screening, verification of education credentials, and/or verification of prior employment. For more information about background checks, visit https://policy.unm.edu/university-policies/3000/3280.html. Refer to https://policy.unm.edu/university-policies/3000/3200.html for a definition of Regular Staff.