HR Assistant - Organizational Effectiveness

Orrick currently has an excellent opportunity for an HR Assistant - Organizational Effectiveness. This position could be based in any of our U.S. offices (Austin; Chicago; Boston; Houston; Los Angeles; New York; Menlo Park; Orange County; Portland; Sacramento; San Francisco; Santa Monica; Seattle; Washington DC; or Wheeling, WV).

What will I do? As an HR Assistant, you will support firm HR processes, projects, and initiatives with a primary focus in talent processes and operational efficiencies. The HR Assistant will collaborate with partners across the HR function and other cross functional partners. The incumbent is expected to serve as an ambassador of Orrick's friendly, respectful, and inclusive culture to all candidates and staff members, ensuring a positive, professional experience.

Employee Life Cycle Change Support:

• Administration:
  • Prepare agendas for team meetings, track action items, and compile status notes.
  • Conduct regular reporting as requested by stakeholders.
  • Suggest areas for process improvement.
  • Support Employee Lifecycle process administration, including efficient archiving of expired projects.
  • Assist in creating clear instructional guides for the firmwide applicant tracking system to standardize and streamline recruiting processes.
  • Monitor and respond to ELCC inboxes.
• Maintenance:
  • Lead proactive maintenance efforts by reviewing tasks and automations following leadership updates.
  • Support the implementation of standardized and automated processes across the employee life cycle, ensuring alignment with organizational goals.
  • Gain insights into leadership and departmental functions to enhance strategic and efficient issue handling.
  • Maintain accurate records of offboarding activities, ensuring data integrity and confidentiality.
  • Coordinate with HR, IT, Finance, and other departments to facilitate smooth transitions for departing employees, managing system access revocation and responsibility transfers.
  • Convey feedback to stakeholders and work with them to improve offboarding processes, identifying opportunities to streamline procedures and enhance the overall experience.
• Global ELCC Implementation:
  • Collaborate with project leads to support the global implementation of Employee Life Cycle Change (ELCC) initiatives.
  • Assist in coordinating project timelines, resources, and deliverables to ensure successful execution across various regions.
  • Facilitate communication between project leads and stakeholders to align global strategies and objectives.
  • Monitor project progress and provide regular updates to ensure alignment with organizational goals and timelines.
  • Support the development and dissemination of global best practices for ELCC processes, ensuring consistency and efficiency across all locations.

Interim Culture Support:

• Town Hall Meetings:
• Support the execution of administrative tasks for Town Hall Meetings, including creating presentation slides, coordinating with WLCS for milestone anniversaries and awards, and managing webinar setups.
• Draft run-of-show documents and follow-up emails.
• Collaborate on post-meeting tasks, such as posting recordings and syncing with the portal.
• Monitor and respond to StaffConnect and OrrickPhotoShare inboxes.
• enCORE Awards:
• Track award notifications and review submissions for potential recognition.
• Laise with other departments on updates, changes and issues.
• Send awards to recipients and manage award-related communications.
• Prepare quarterly reports for award determinations, and incorporation into Town Hall meeting acknowledgements.
• Staff Appreciation:
• Attend meetings, circulate agendas, and manage to-do items.
• Assist in coordinating project timelines, resources, and deliverables to ensure successful execution across various regions.
• Order and distribute staff gifts.

Back Up Support Attorney Onboarding and Offboarding:

• Onboarding:
  • Coordinate onboarding for US Partners and Non-Partner Attorneys, ensuring timelines are met and preparations are in place.
  • Draft and finalize orientation schedules tailored to new hires, ensuring clarity and alignment with organizational goals.
  • Maintain accurate records related to attorney onboarding schedules and activities.
  • Serve as a point of contact for Attorney Recruiters and internal staff, providing guidance on onboarding procedures.
• Offboarding:
  • Coordinate onboarding for US Partners and Non-Partner Attorneys by managing all necessary tasks, ensuring that key milestones and deadlines are met. This includes organizing documentation, facilitating communication between relevant teams, and making sure all required preparations are completed in a timely manner.
  • Initiate the kickoff process for departures within one business day of notification.
  • Ensure offboarding documentation complies with company policies and legal requirements.
  • Serve as the primary contact for departing employees, providing clear guidance and addressing concerns professionally.
  • Maintain meticulous records of offboarding activities, ensuring data accuracy and confidentiality.
  • Coordinate with HR, IT, Finance, and other departments for smooth transitions.
  • Work with stakeholders to improve offboarding processes and enhance efficiency.

HR Operations Support:

• Develop familiarity with HR policies and procedures to respond to employee inquiries.
• Escalate issues to appropriate HR resources as needed.
• Schedule meetings as needed.
• Process expense reimbursements and prepare payment requests as needed.
• Complete special projects as necessary.

• Exceptional communication and presentation skills.
• Demonstrates creativity, energy, and enthusiasm.
• Possesses strong interpersonal abilities.
• Detail-oriented with proficient technical skills.
• Strong time management and multitasking abilities.
• Manage multiple projects with competing deadlines for the team, with the ability to execute tasks efficiently.
• Exercises sound judgment and handles sensitive, confidential material with discretion.
• Dedicated to collaboration and proactive in taking initiative.
• Bachelor's degree (BA/BS); or equivalent work experience.

Who is Orrick? Orrick is a global law firm focused on serving the technology & innovation, energy & infrastructure and finance sectors. Founded more than 150 years ago in San Francisco, Orrick today has offices in 25+ markets worldwide. We are recognized worldwide for delivering the highest-quality legal advice through our diverse teams and for our culture of innovation and collaboration. Financial Times selected Orrick as the Most Digital Firm of 2020, and in the past five years, the Most Innovative Law Firm of the Year three times and runner-up twice. For the ninth year in a row, Fortune named Orrick to its 2024 list of the 100 Best Companies to Work For. Learn more about our awesome employee experience here: Fortune 100 Great Place To Work certified company.

Compensation and Benefits

The expected salary range for this position is between:

• California Major Markets* $45,000 - $61,000
• New York City $48,000 - $61,000
• National $44,000 - $56,000

* California Major Markets includes San Francisco, Silicon Valley, Los Angeles, Orange County, Santa Monica. All other California locations fall within National range.

Orrick is committed to providing a comprehensive, competitive, and thoughtful total compensation package to our attorneys and staff, wherever they work. This compensation and benefits information is based on the Orrick's estimate as of the date of publication and may be modified in the future. The level of pay within the range will depend on a variety of job-related factors that may include, but not limited to, qualifications, relevant experience or education, particular skills or expertise, geography. Other compensation may include an annual discretionary merit bonus, which would be determined by Firm and individual performance.

We offer a full range of elective health benefits including medical, dental, vision and life insurances; robust mental well-being benefits; child, family, elder, and pet care benefits; short- and long-term disability benefits; a health savings account (w/applicable medical plan), flexible spending accounts, long-term care insurance, and a 401K program. This role is eligible to employees will receive compensated time off through our Paid Time Off program, generous Parental leave benefits, and paid holidays.

Please visit www.orrick.com for more information about the firm.

How to Apply: If you are searching for a chance to create an impact, you have a little grit and you love working with a team, we want to talk with you. To submit your resume and cover letter for this position, please visit our Staff and Paralegal Opportunities Listings at www.orrick.com/Careers. Orrick accepts applications for this position on an ongoing basis, until filled.

We are an Equal Opportunity Employer.

Consistent with the SF Fair Chance Ordinance, an arrest and conviction record will not automatically disqualify a qualified applicant from consideration.

Qualified applicants with criminal histories will be considered for the position in a manner consistent with the requirements of the Los Angeles Fair Chance Initiative for Hiring.

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