Department of Orthopedic Surgery Administrator - Administrative Manager 2

This job involves serving as a senior leader with oversight of various aspects of a department, including its education and research missions. The role includes acting as a liaison to health systems across Minnesota with which the department holds contracts. Additionally, the position requires being a visible thought leader for both staff and physicians, ensuring collaboration, strategic direction, and operational excellence.

Budgetary/Financial (30%)

• Analyze clinical and academic expense year, including a review of overhead.
• Provide oversight approval for all spending/purchasing activities.
• Management of all annual budgeting processes for all missions of the department.
• Review mission budgeting quarterly with finance.
• Participation and understanding of provider compensation.
• Participation in compensation and advisory board committee meetings.
• Participate in the design of services from the Surgical Administrative Center (SAC).
• Problem solves as it relates to SAC services.

Manage Department Leaders and Staff (20%)

• Supervision of the:
  • Education Manager
  • Communication Specialist
  • Research Manager
  • Administrative Team
• Hire and supervise the performance, growth, and development of leaders and staff across the department.
• Develop and foster a collaborative, engaged, adaptable, and high-trust team environment.
• Develop and foster an inclusive workplace where diversity and individual differences are valued; actively work to find solutions to barriers impacting diversity and inclusion.
• Provide timely, actionable, and constructive feedback to department leaders and staff; participate in both annual and regular performance, development, and goal-setting discussions.
• Work with leaders and staff to achieve their career goals within the context of the department and university.
• Work closely with leadership, human resources, and other stakeholders to implement employee programs and initiatives; partner with human resources on employee relations and performance issues.

Strategic partner to external relationships including Regions, HealthPartners, TRIA, Methodist, Park Nicollet, and CentraCare. (15%)

• Management and oversight of contracts.
• Attend contracting meetings as full participant.
• First line of contact with relationship partners.
• Dyad to site leaders within external health systems.
• Act as a thought leader around development and vision with partners.
• Oversight of University/UMP recruitment for physicians in crescent health systems.
• Oversight of staff employed in the crescent health systems.

Act as an advisor to the Chair (10%)

• Participate in meetings as needed to support the Chair.
• Manage meetings (i.e., department compensation, department strategy, Chair leadership meeting, annual faculty retreat).
• Participate fully as a member of all groups stated above.
• Work with Chair direct reports to ensure timely completion of assignments and directives.
• Serve as a thought partner to offer varied perspectives.
• Give feedback as requested.
• Track and collect information as needed to make informed decisions.
• Oversee all communications related to the Chair on their behalf.
• Act as a liaison for the Chair to Departmental Leadership, Medical School, Faculty, Staff, and all external stakeholders.

Strategic partner for department operations and engaging Chair as needed (10%)

• Oversight and strategist for all departmental staffing.
• Oversight strategist for all departmental finances.
  • Understand/review annual budgeting as it relates to all missions.
• Work with the Surgical Administrative Center on many aspects of the group.
• Ensure efficient operations within the department.

Partner with the Musculoskeletal (MSK) Service Line (10%)

• Attend MSK service line meetings.
• Partner with operations dyad to facilitate operational changes.
• Participate in recruitment of physicians within the Joint Clinical Enterprise (JCE).
• Knowledge of Advanced Practice Providers (APP) hiring within JCE
• Oversight regarding the onboarding process for JCE.
• Oversight of recruitment within the JCE.

Facilitate effective decision-making (5%)

• Develop short and long-term strategies for the department.
• Execution of strategies.
• Oversight of daily operations across the department (10%)
• Including but not limited to:
  • Work with external partners
  • Best practices for the department
  • Process improvement
  • Daily activates
  • Engagement

Other responsibilities or duties as assigned by the Chair.

Required (must be listed on resume):

• BA/BS with a minimum of 8 years of related experience in a healthcare or academic setting, including a minimum of 5 years in a management role with direct supervision experience, including budgetary and contractual responsibility
• Strong service orientation, oral and written communication skills, judgment, and the ability to work
  collaboratively with faculty, staff, and students.
• Demonstrated project management skills.
• Demonstrated conflict management skills.
• Demonstrated ability to develop professionally and assume increasing levels of responsibility.
• Ability to maintain and create a cohesive work culture.
• Ability to manage work within multiple systems amidst changing priorities and within ambiguous environments.
• Experience in Academic and Clinical environments.

Preferred:

• Master's degree in Business, Healthcare Administration, or related field.
• Management experience in an academic, research, health care, or similar setting, ideally with a physician leader.
• Knowledge of the administrative requirements associated with sponsored research and physician practice management.
• Practice Management experience.

To learn more about the Department of Orthopedic Surgery, please visit https://med.umn.edu/ortho.

• Committed to innovation and diversity, the Medical School educates physicians, scientists, and health professionals; generates knowledge and treatments; and cares for patients and communities with compassion and respect. We value excellence, inclusiveness, collaboration, and discovery.
• The mission of the regional campus located in Duluth is to be a national leader in improving healthcare access and outcomes in rural Minnesota and American Indian/Alaska Native (AI/AN) communities. In partnership with CentraCare, the regional campus in St. Cloud offers a wide range of patient experiences throughout students' education in Greater Minnesota and prepares them to become exceptional clinicians and leaders for rural and immigrant populations
• Founded in 1888, the University of Minnesota Medical School has three campuses. A four-year MD program and the MD/PhD program are located on the Twin Cities campus in addition to MD programs at regional campuses in Duluth and St. Cloud.

Applications must be submitted online. To be considered for this position, please click the Apply button and follow the instructions. You will have the opportunity to complete an online application for the position and attach a cover letter and resume.

Additional documents may be attached after application by accessing your "My Job Applications" page and uploading documents in the "My Cover Letters and Attachments" section.

This position will remain open until filled.

To request an accommodation during the application process, please e-mail employ@umn.edu or call (612) 624-8647.

The University recognizes and values the importance of diversity and inclusion in enriching the employment experience of its employees and in supporting the academic mission. The University is committed to attracting and retaining employees with varying identities and backgrounds.

The University of Minnesota provides equal access to and opportunity in its programs, facilities, and employment without regard to race, color, creed, religion, national origin, gender, age, marital status, disability, public assistance status, veteran status, sexual orientation, gender identity, or gender expression. To learn more about diversity at the U: http://diversity.umn.edu

Any offer of employment is contingent upon the successful completion of a background check. Our presumption is that prospective employees are eligible to work here. Criminal convictions do not automatically disqualify finalists from employment.

The University of Minnesota, Twin Cities (UMTC)

The University of Minnesota, Twin Cities (UMTC), is among the largest public research universities in the country, offering undergraduate, graduate, and professional students a multitude of opportunities for study and research. Located at the heart of one of the nation's most vibrant, diverse metropolitan communities, students on the campuses in Minneapolis and St. Paul benefit from extensive partnerships with world-renowned health centers, international corporations, government agencies, and arts, nonprofit, and public service organizations.

At the University of Minnesota, we are proud to be recognized by the Star Tribune as a Top Workplace for 2021, as well as by Forbes as Best Employers for Women and one of America's Best Employers (2015, 2018, 2019, 2023), Best Employer for Diversity (2019, 2020), Best Employer for New Grads (2018, 2019), and Best Employer by State (2019, 2022).