Project Administrative Assistance

Duties & Responsibilities:

Operations and Administration

• Collects and organizes projects documentation secured for projects and contracts including, but not limited to, generating sales orders, estimates, purchase orders, and invoices, entering bills, scheduling services, and securing deliverables for services.
• Completes additional administrative tasks as needed including, but not limited to, customer setup, vendor setup, completion of paperwork, such as credit applications and account setup forms.
• Assist in completion of meeting minutes and any additional preparation of materials for meetings.

Market Research & Business Development

• Enters all pertinent information for opportunities identified by the Business Development Team, from RFQ to Award.
• Assists Project Coordinator in completing market research, including researching competitors, subcontractors, and clients.
• Searches for and contacts potential subcontractors to secure commitment on opportunities.
• Prepares and submits bid proposals in coordination with the Business Development Team.
• Tracks and responds to market research, requests for information, and sources sought requests.

Additional Tasks

• Performs additional duties that present themselves from time to time.
• Offers creative solutions when faced with adversity.
• Completes professional development.

Required Skills/Abilities:

• Experience with bid proposal requirements preferred. Higher compensation will be considered.
• Excellent verbal and written communication skills.
• Excellent interpersonal and customer service skills.
• Proficient in Microsoft Office Suite.
• Excellent organizational skills and attention to detail.
• Basic understanding of clerical procedures and systems such as recordkeeping and filing.
• Ability to work independently.
• Knowledge of NetSuite a plus.

Education and Experience:

• Bachelors degree preferred.
• Three to five years of experience in an administrative role.

Physical Requirements:

• Prolonged periods sitting at a desk and working on a computer.
• Must be able to lift up to 15 pounds at times.