Departmental Secretary

1. High school diploma or equivalent.
2. West Virginia state criminal background check, and federal, if applicable, required for DHHR regulated area
EXPERIENCE:
1. One (1) year of administrative experience.

CORE DUTIES AND RESPONSIBILITIES: The statements described here are intended to describe the general nature of work being performed by people assigned to this position. They are not intended to be constructed as an all-inclusive list of all responsibilities and duties. Other duties may be assigned.

1. Type various reports and correspondence for department. May type from dictation.
2. Receives and screens visitors and telephone calls; notifies leadership and/or relays messages.
3. Maintain daily appointment calendar for departmental personnel.
4. Prepares correspondence, memoranda, reports, meeting agenda, minutes and/or department newsletter.
5. Maintains and revises record keeping and filing systems for the department.
6. Receive, sort, and direct incoming mail. Prepare outgoing mail.
7. Responds to general inquiries concerning the activities and operation of the department by relating or referring to established policies and procedures.
8. Monitors inventory of office supplies and orders from approved vendor as needed, as approved by Office Manager. Orders special items upon request of department leadership.

PHYSICAL REQUIREMENTS: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

1. Manual dexterity used in operating standard office equipment.
2. Prolonged periods of sitting.

WORKING ENVIRONMENT: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

1. Standard office environment.

SKILLS AND ABILITIES:

1. Excellent written and verbal communication skills.
2. Proficient in Microsoft Office.
3. Knowledge of medical terminology.

Additional Job Description:

Scheduled Weekly Hours:

Shift:

Exempt/Non-Exempt:

Company:

Cost Center:

Address:

WVU Medicine is proud to be an Equal Opportunity employer. We value diversity among our workforce and invite applications from all qualified applicants regardless of race, ethnicity, culture, gender, sexual orientation, sexual identity, gender identity and expression, socioeconomic status, language, national origin, religious affiliation, spiritual practice, age, mental and physical ability/disability or Veteran status.