Sr Admin Assistant SPVR

Rutgers University

United States, New Jersey, New Brunswick

Dec 19, 2024

Position Details

Position Information

Recruitment/Posting Title	Sr Admin Assistant SPVR
Job Category	Staff & Executive - Administrative & Support
Department	SEBS - Blueberry-Cranberry
Overview	The Rutgers New Jersey Agricultural Experiment Station ( NJAES) is the research and outreach arm of Rutgers, The State University of New Jersey. The position will be based at the Philip E. Marucci Center for Blueberry and Cranberry Research and Extension (Marucci) is a substation of the New Jersey Agricultural Experiment Station ( NJAES) located in Chatsworth, NJ (Burlington County). The mission of the center is to develop tools and techniques to enhance the efficiency and quality of blueberry and cranberry production. The Marucci Center is a nationally recognized and highly productive research and extension facility with 4 resident Rutgers faculty, 6 lab technicians, 3 farm staff and 20 summer interns, 8 graduate students, in addition to 3 USDA- ARS research scientists and 4 technicians co-located in the building. The facilities include a main administrative building with offices and labs, 5 greenhouses and 60 acres of blueberry and cranberry research plots. The center is active in submitting proposals for external funding for state and federal funding averaging 12 submissions per year. The research funding at the center is currently about $4 million and about $1 million in gift funding. Marucci has a high-level of engagement with the blueberry and cranberry and hosts many meetings and events for academia, industry and government.
Posting Summary	Rutgers, The State University of New Jersey is seeking a Sr Admin Assistant SPVR for the School of Environmental and Biological Sciences. Among the key duties of the position are the following: Provides full support to the center's administrative operations. Reviews and recommends new procedures and processes for implementation and provides oversight and coordination of daily administrative processes. Coordinates meetings create informational material for presentation. Serves as SEBS/NJAES liaison/representative and first point of contact for personnel, budgetary, facilities and financial matters.
Position Status	Full Time
Hours Per Week
Daily Work Shift
Work Arrangement
FLSA	Nonexempt
Grade	05
Position Salary
Annual Minimum Salary	69031.00
Annual Mid Range Salary	87377.00
Annual Maximum Salary	105722.00
Standard Hours	37.50
Union Description	Admin Assembly (MPSC)
Payroll Designation	PeopleSoft
Benefits	Rutgers offers a comprehensive benefit program to eligible employees. For details, please go to http://uhr.rutgers.edu/benefits/benefits-overview.
Seniority Unit
Terms of Appointment	Staff - 12 month
Position Pension Eligibility	ABP

Qualifications

Minimum Education and Experience	Requires a bachelor's degree in a related field from an accredited institution, or an equivalent combination of relevant education and/or experience. Also requires 2 years of experience in an administrative position that demonstrates knowledge and understanding of office administration, work organization, coordination facilitation, HR and finance.
Certifications/Licenses
Required Knowledge, Skills, and Abilities	Requires exceptional organizational, communication, interpersonal, supervisory and computer skills. Attention to detail and the ability to multi-task are necessary. Must be proficient in Microsoft Office Suite applications. Familiarity with Microsoft 365. Must have the ability to resolve a diverse range of problems consistent with an understanding of the mission, vision, role, and goals of NJAES and the Marucci Center and have a comprehensive understanding of administration/office management in accordance with management principles, applicable regulations, and university policies.
Preferred Qualifications	5 years of experience in an administrative position that demonstrates knowledge and understanding of office administration, work organization, coordination facilitation, HR and finance. Familiarity with Rutgers University business, HR and procurement systems, policies and procedures would be helpful. Experience working with confidential and sensitive information. Strong preference for candidate with prior knowledge of/experience with the NJAES mission, organization, and research responsibilities.
Equipment Utilized	The successful candidate must be familiar with use of general office equipment such as copiers, printers and scanning equipment. Must be proficient in Microsoft Office, Excel and PowerPoint and familiar with Microsoft Access.
Physical Demands and Work Environment	The position is stationed in an office work environment in Chatsworth, NJ. Must have ability to perform light lifting of office files. Occasional on campus and possible off campus travel to campus sites for meetings may be required.
Special Conditions

Posting Details

Posting Number	24ST2899
Posting Open Date	12/18/2024
Special Instructions to Applicants
Regional Campus	Rutgers University-New Brunswick
Home Location Campus	Off Campus
City	Chatsworth
State	NJ
Location Details

Pre-employment Screenings

All offers of employment are contingent upon successful completion of all pre-employment screenings.

Immunization Requirements

Under Policy 100.3.1 Immunization Policy for Covered Individuals, if employment will commence during Flu Season, Rutgers University may require certain prospective employees to provide proof that they are vaccinated against Seasonal Influenza for the current Flu Season, unless the University has granted the individual a medical or religious exemption. Additional infection control and safety policies may apply. Prospective employees should speak with their hiring manager to determine which policies apply to the role or position for which they are applying. Failure to provide proof of vaccination for any required vaccines or obtain a medical or religious exemption from the University will result in rescission of a candidate's offer of employment or disciplinary action up to and including termination.

Affirmative Action/Equal Employment Opportunity Statement

It is university policy to provide equal employment opportunity to all its employees and applicants for employment regardless of their race, creed, color, national origin, age, ancestry, nationality, marital or domestic partnership or civil union status, sex, pregnancy, gender identity or expression, disability status, liability for military service, protected veteran status, affectional or sexual orientation, atypical cellular or blood trait, genetic information (including the refusal to submit to genetic testing), or any other category protected by law. As an institution, we value diversity of background and opinion, and prohibit discrimination or harassment on the basis of any legally protected class in the areas of hiring, recruitment, promotion, transfer, demotion, training, compensation, pay, fringe benefits, layoff, termination or any other terms and conditions of employment. For additional information please see the Non-Discrimination Statement at the following web address: http://uhr.rutgers.edu/non-discrimination-statement