Executive Assistant (Commercial)

The Executive Assistant will provide high-level administrative support to the CCO and the broader Commercial team as needed, ensuring efficient operation and effective communication within the organization. This role requires exceptional organizational skills, attention to detail, and the ability to handle sensitive information with discretion.

Key Responsibilities:

• Provide high-level administrative support, ensuring sensitive and confidential information is handled with the utmost discretion.
• Plan and execute meetings, conferences, and key events for the Commercial Organization, ensuring coordination and communication align with goals.
• Efficiently manage and prioritize the calendars of executive members, optimizing schedules and proactively resolving any conflicts.
• Organize complex domestic and international travel itineraries, handling all travel arrangements, meeting schedules, and necessary pre-travel preparations.
• Maintain organized files, records, and databases to support the smooth operation of the executive offices. Prepare and manage reports, presentations, and other key documents.
• Act as a liaison between senior executives, Board members, investors, and other external partners, ensuring communication is clear, timely, and professional.
• Serve as an on-site contact for meetings and events as necessary.
• Submit and manage expenses, ensuring timely and accurate processing
• Create purchase orders and submit contracts as needed

Required Qualifications:

• 5+ years of executive-level support experience, with at least 2 years supporting C-level executives in a fast-paced and dynamic environment.
• Prior experience supporting senior leadership in life science is highly preferred.
• Exceptional organizational and time management skills, with the ability to manage competing priorities and tight deadlines.
• Strong written and verbal communication skills, with the ability to interact effectively with executives, stakeholders, and external partners.
• Proficiency in Microsoft Office Suite, video conferencing tools, and expense reporting systems.
• Willingness to travel occasionally, both domestically and internationally.
• Exceptional judgement and ability to handle confidential information with discretion