COSS County Administrative Assistant

Are you looking for a rewarding career that will let you give back to your community? NC State Extension extends research-based knowledge to all North Carolinians, helping them transform science into everyday solutions that improve their lives and grow our state. We are the model of excellence in non-formal, research-based education that advances agriculture, the environment, human health and well-being, youth and communities, while creating prosperity for all North Carolinians. Check out this video on what it's like to work for NC State Extension.

While our employees are located in NC County offices, they reap the benefits of employment at NC State University. Some of our benefits include:

* Paid time off

* Paid tuition

* Health Insurance

* Flexible Scheduling

* Retirement Savings

* Supplemental Benefits Programs

* WolfPerks!

You Belong Here! At NC State, our goal is for all employees to reach their fullest potential at work. As you consider this opportunity, we encourage you to review our Employee Value Proposition ( https://news.hr.ncsu.edu/you-belong-here/) and learn more about what makes NC State the best place to learn and work for everyone.

The County Administrative Assistant is a member of the staff of the North Carolina Cooperative Extension ( NCCE). The County Administrative Assistant's primary responsibility is to provide support to the County Extension Director and other staff as assigned. The County Administrative Assistant cooperates with colleagues in the NCCE and county leaders in performing assigned responsibilities. The performance of assigned responsibility is governed by the philosophy, objectives, policies, and procedures of the NCCE.

North Carolina Cooperative Extension gives our residents easy access to the resources and expertise of NC State University and NC A&T State University. Through educational programs, publications, and events, Cooperative Extension field faculty deliver unbiased, research-based information to North Carolina citizens.

Pasquotank County, located in northeastern North Carolina within the Atlantic Coastal Plain, is home to over 40,661 residents. Spanning 269.33 square miles, 23% of the county's area is water, making it an ideal location for boating, fishing and other water-based activities. Bordered by the northern Albemarle Sound and two rivers, Pasquotank is a popular destination for maritime pursuits. Elizabeth City, the county seat and largest city, serves as the region's economic, cultural, and educational center. It is home to the U.S. Coast Guard Base Elizabeth City and three higher educational institutions, Elizabeth City State University, College of the Albemarle and Mid-Atlantic Christian University.

For information about Pasquotank County visit https://www.pasquotankcountync.org/

To learn more about the NCCE Pasquotank County Center go to

https://pasquotank.ces.ncsu.edu/

The County Administrative Assistant position provides office support and leadership, under supervision, to the Extension staff and does related work as required to support educational programs in a variety of areas including data entry, procurement and management of office supplies and programming materials and building schedule with room reservations.

Responsibilities include providing administrative support for the County Extension Director and other staff/program areas including Agriculture, Horticulture, 4-H and Family and Consumer Science. Position interacts with other county departments (Human Resources, Finance, Budget, Facility Services, etc.) to ensure effective relationships with county government.

The County Administrative Assistant will work with the County Extension Director to develop and effectively manage the county and NCSU Extension budget and maintain monthly expense records.

The County Administrative Assistant will effectively manage all ongoing financial procedures as well as maintain grant fund budgets.

Responsible for submitting all volunteer background checks and maintaining appropriate records.

Work with electronic travel, leave and reporting systems. Will act as the leave coordinator for all staff.

Perform office support duties of file management, purchasing and maintaining supplies, reviewing/screening mail, and processing outgoing mail. Maintain all electronic mailing lists and electronic messaging systems.

The successful candidate will provide customer service to call-in and walk-in clientele and should have the ability to respond to all clientele.

Marketing Extension programs and success through creation of reports, maintaining and updating the website, social media and all other communication outlets. Creation of educational materials and electronic newsletters. Assist Agents in creating program announcements and other event promotion materials.

Graduation from high school and two years of related experience; or graduation from a two-year secretarial science or business administration program and one year related experience

An extensive knowledge of computer applications is required including Word, Excel,

Google Suite, and must have a willingness to learn new relevant software programs as

they become essential.

Must be highly motivated and have strong organizational skills and the ability to multi- task.

Must be dependable, prompt, and efficient in roles and responsibilities. Must possess strong written and oral communication skills.

Must be understanding of and able to maintain confidentiality, especially as it relates to HR issues.

Must have effective time management skills and be able to prioritize tasks.

Accounting experience preferred including budget monitoring and analysis and accounting process skills.

Customer service skills and the ability to interface with other agencies. Human resource skills to assist with interview, hire and training processes. Experience in coordination of meetings, events, personnel, and volunteers.

Valid driver's license and reliable, personal transportation. In order to operate a state vehicle, a valid NC driver's license is required within 60 days of hire and must be maintained.

NC State University is an equal opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, national origin, religion, sex, gender identity, age, sexual orientation, genetic information, status as an individual with a disability, or status as a protected veteran. Individuals with disabilities requiring disability-related accommodations in the application and interview process are welcome to contact 919-515-3148 to speak with a representative at the Office of Institutional Equity and Diversity.

If you have general questions about the application process, you may contact Human Resources at (919) 515-2135 or workatncstate@ncsu.edu.

Final candidates are subject to criminal & sex offender background checks. Some vacancies also require credit or motor vehicle checks. Degree(s) must be obtained prior to start date in order to meet qualifications and receive credit.

NC State University participates in E-Verify. Federal law requires all employers to verify the identity and employment eligibility of all persons hired to work in the United States.