Administrative Assistant

The Administrative Assistant will provide administrative support to office staff for our office in Manassas, VA. This role is full-time onsite.

• Greet, sign-in and escort visitors and vendors
• Distribute employee badges for the building and issue visitor badges as required and in keeping with site security plan
• Receive and distribute incoming mail and packages as well as manage outgoing packages
• Facilities primary point of contact for Manassas office location which provides local autonomy but may need to coordinate larger facility needs with the corporate facilities function
• Maintain conference rooms, reception area and other common spaces which includes kitchens
• Support meetings as needed which includes ordering food / ensuring refreshments are available, etc.
• Schedule and coordinate on-site maintenance, repairs, and inspections
• Assist with reconfiguration of workspaces
• Maintain inventory of office and kitchen supplies and purchase/replenish as needed
• Coordinate onsite company-related events (holiday parties, all-hands meetings, etc.) to include room set-up, food order/delivery/set-up, clean-up, etc.
• Support new hire onboarding in coordination with HR to include set-up of workspace, supplies, etc.
• Perform miscellaneous office-related purchases
• Schedule meetings for executive management
• Create and submit expense reports for executive management
• Provide other administrative support as necessary
• Support recognition programs - employee welfare tasks, events, awards (ex. plaque purchase/updates, etc.)
• Maintain inventory spreadsheet and business contact lists

• High school diploma or equivalent
• At least one year of administrative and clerical experience
• Successful completion of background and reference check required
• US Citizen with the ability to obtain a Secret Level Clearance
• Strong oral, written and interpersonal communication skills
• Excellent time management skills with a proven ability to meet deadlines and prioritize tasks
• Strong organizational skills and attention to detail
• Self-starter and driven
• Strong problem-solving skills and analytical abilities
• Strong Skills in MS Office suite of applications
• Able to work well independently as well as on a team
• Ability to sit for prolonged periods of time at a desk and work on a computer
• Ability to lift up to 20 pounds
• Ability to work on-site eight hours a day, Monday - Friday; (start/end time is generally 8:00 AM - 5:00 PM but may be adjusted with management approval)

Desired Qualifications:

• Associate's degree in office administration or related field preferred
• Prior experience scheduling and coordinating on-site maintenance and repairs for an office setting

Travel Requirements:

• Occasional local travel (access to personal transportation required)