Birth Certificate Registrar

Position: Birth Certificate Registrar

Department: Health Information Management

Schedule: Part-time

POSITION SUMMARY:

The HIM Birth Registrar will work various shifts and may occasionally be required to work on weekends depending on the needs of the department. The HIM Birth Registrar will oversee the preparation of birth records by interviewing parents to ensure accurate information, completing the legal documentation for all newborns delivered at the hospital, obtaining and notarizing paternity papers as needed, and maintaining the birth data submitted to the state with an expected accuracy of 98%.

JOB REQUIREMENTS

EDUCATION:

• High school diploma or equivalent required.
• Associate's degree with LPN or Medical Assistant certification preferred

CERTIFICATES, LICENSES, REGISTRATIONS REQUIRED:

• Notary notary public license is required within 60 days of hire.

EXPERIENCE:

• 1-3 years of experience as a birth registrar or in health information management is highly preferred.

KNOWLEDGE AND SKILLS:

• 1-3 years of experience as birth registrar
• Health Information management experience
• Ability to abstract data from medical records
• Knowledge of medical terminology
• Accurate typing skills at 35 wpm or better
• Data entry with 98% accuracy required.
• Computer skills, including proficiency with EPIC, Microsoft Outlook, Microsoft Excel spreadsheets, e-faxing, and other software computer programs.
• Excellent customer service and communication skills and telephone etiquette.
• Good written communication, organizational skills, and detail-oriented.
• Ability to speak, read, and write in fluent English.
• Bilingual (English, Spanish, or Haitian Creole) strongly preferred.

ESSENTIAL RESPONSIBILITIES / DUTIES:

• Maintains a log of all newborns and fetal deaths using the Newborn Daily Report in EPIC as a resource.
• Conducts bedside interviews with parents of newborns to obtain accurate demographic information.
• Educates parents on state vital statistic legalities and processes with regards to birth, obtaining the birth certificate, social security card and paternity.
• Interviews parents and reviews medical record to correct information for birth/death certificates or paternity.
• Arranges for a language interpreter, if necessary.
• Effectively interacts with spouses, significant others and families during sensitive and crisis situations.
• Communicates with individuals, departments, and government agencies.
• Responsible for collecting legal data, preparing and submitting birth records and related documents in accordance with state regulations.
• Accurately abstracts from the parent worksheet and electronic medical record and keys data into Vitals Information Partnership (VIP), the State of Massachusetts' Vital Registry System for reporting.
• Prints the 'Parent Letter' for either mailing or distribution to parents.
• Calls parents for missing or questionable information or follow-up on Acknowledgement of Paternity (AOP) forms.
• Manages the acknowledgment of paternity process by ensuring the forms are used in appropriate situations and that AOP forms are correctly completed. Notarizes parents' signatures.
• Accurately updates Master Patient Index for newborn name changes within three days of discharge.
• Transmits birth records electronically to the state and for printing/mailing within 10 days of birth as state regulations require.
• Works with State Department of Vital Records on audits and resolves possible discrepancies in the birth certificate.
• Maintains an organized and uncluttered work area.
• Promptly answers incoming calls and emails.
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Equal Opportunity Employer/Disabled/Veterans