Manager Administrative Services - Herbert Wertheim College of Medicine

Florida International University is a top public university that drives real talent and innovation in Miami and globally. Very high research (R1) activity and high social mobility come together at FIU to uplift and accelerate learner success in a global city by focusing in the areas of environment, health, innovation, and justice. Today, FIU has two campuses and multiple centers. FIU serves a diverse student body of more than 56,000 and 290,000 Panther alumni. U.S. News and World Report places dozens of FIU programs among the best in the nation, including international business at No. 2. Washington Monthly Magazine ranks FIU among the top 20 public universities contributing to the public good.

The Herbert Wertheim College of Medicine is currently seeking a Manager of Admin Services to join our team of professionals.

Duties include:

• Manages and assists the Project Manager in planning, executing, and closing of projects, overseeing day-to-day project management activities to support the department.
• Oversees task assignments to internal teams and assists in managing schedules, ensuring adherence to timelines.
• Maintains and updates the Smartsheet solution, creating and managing project plans, timelines, dashboards, and reports to monitor progress and key performance indicators.
• Supports the Project Manager with administrative functions and serves as a backup representative in meetings with strategic partners.
• Evaluates current processes to identify inefficiencies and recommends improvements to streamline processes and enhance efficiency.
• Communicates project status, issues and risks to the Project Manager and relevant stakeholders, ensuring effective coordination with various departments to ensure timely task completion.
• Identifies and resolves project lifecycle issues and roadblocks to maintain project momentum.
• Prepares and maintains comprehensive project documentation, including project plans, status reports, and meeting minutes.
• Conducts regular reviews of project processes and proposes improvements, generating and presenting project performance reports to stakeholders with key metrics and improvement areas.
• Adheres to university policies and procedures.
• Performs other related duties as required. The omission of specific duties does not preclude the supervisor from assigning duties that are logically related to the position.

Bachelor's degree in business or related field and four (4) years related business or administrative experience, or Master's degree in business or related field and two (2) years related business or administrative experience.

Proficiency in using Smartsheet or similar project management tools.

Administrative

Begin time: 8:30 AM

End time: 5:00 PM

Criminal Background Check

Current Employee

As a current employee, you must log into Employee Self Service (ESS) to apply for this and any other internal career opportunity of interest. In this account, you are able to track your applicant status in "My Applications".

To be considered eligible for the position as an internal candidate, departmental staff must meet minimum requirements of the position and be in good performance standing.

Before you begin the process, we recommend that you are prepared to attach electronic copies of your resume/ curriculum vitae, cover letter or any other documents within the application process. It is recommended that you combine your cover letter and resume into one attachment. Attached documents should be in Microsoft Word or PDF format.

*This posting will close at 12:00 am of the close date.

Prospective Employee

If you have not created a registered account, you will be asked to create a username and password for use of the system. It is recommended that you provide an active/valid e-mail account as that will be the main source of communication regarding your status within the process. In this account, you are able to track your applicant status in "My Applications".

To be considered eligible for the position as an internal candidate, departmental staff must meet minimum requirements of the position and be in good performance standing.

Before you begin the process, we recommend that you are prepared to attach electronic copies of your resume, cover letter or any other documents within the application process. It is recommended that you combine your cover letter and resume/curriculum vitae into one attachment. Attached documents should be in Microsoft Word or PDF format. All applicants are required to complete the online application including work history and educational details (if applicable), even when attaching a resume.

*This posting will close at 12:00 am of the close date.

Clery Notice

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To obtain a paper copy of the report, please visit the FIU Police Department located at 885 SW 109th Avenue, Miami, FL, 33199 (PG5 Market Station).

Pay Transparency

Florida International University will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information.

FIU is a member of the State University System of Florida and an Equal Opportunity, Equal Access, Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status.