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Coord,Special Events

University of New Mexico
Hourly: 17.39 -22.37
life insurance, remote work
United States, New Mexico, Albuquerque
1 University Of New Mexico (Show on map)
Dec 26, 2024

Requisition ID
req31734

Working Title
Coord,Special Events

Position Grade
08

Position Summary

****THE BEST CONSIDERATION DATE HAS BEEN EXTENDED TO 12.31.2024****

UNM
Food is seeking a motivated customer service expert to serve as Special Events
Coordinator to support event duties and sales for the University Club,
Championship Golf Course, and conference lodging. In this position, you will be
responsible for supporting the event and conference sales growth for multiple
areas and providing onsite event support for special events. The Special Events
Coordinator will also assist with the daily operations of the University Club.
a membership-based operation that serves lunch Monday - Friday, happy hour on
Friday afternoon, and evening and weekend special events.


As
a Special Events Coordinator, you will work closely with the Sales and Event
Manager to drive event and conference sales, plan events, and provide onsite
support.

This is a
full-time position that requires evening and weekend hours.

If you are a
creative problem solver who thrives in a fast-paced environment and has a
passion for delivering exceptional customer service, we encourage you to apply
for this exciting opportunity.


Duties and
responsibilities for this position include, but are not limited to, the
following:

  • Assist in overseeing the daily
    operations including dining, meetings, and special events.
  • Availability to work evenings and weekends as
    needed for special events.
  • Recruiting new members and event clients
    through tactical marketing and sales calls.
  • Assist with driving event and conference
    sales through marketing, consultation, and touring.
  • Provide event planning assistance and
    onsite oversight of events.
  • Provide excellent customer service to
    members and guests.
  • Responding to event and conference
    inquiries.
  • Booking, updating, and running reports on
    events and conferences using the event management software.
  • Assist with creating and approving
    communications for the University Club.
  • Assist with tracking, reporting, and
    reconciling event payments and member dues.


See the Position Description for additional information.



Conditions of Employment
  • All regular, non-temporary positions assigned to this classification are represented by a labor union and subject to the terms and conditions of the US-UNM Collective Bargaining Agreement.
  • Must pass a pre-employment criminal background check.
  • Employees who provide services or work in patient care or clinical areas are required to be in compliance with the University's influenza vaccination requirement.


Minimum Qualifications

High school diploma or GED; at least 3 years of experience directly related to the duties and responsibilities specified.

Completed degree(s) from an accredited institution that are above the minimum education requirement may be substituted for experience on a year for year basis.



Preferred Qualifications
  • Experience in customer service
    positions.
  • Experience in food and beverage operations.
  • Proficiency in Microsoft Office.
  • Excellent written and verbal communication skills.
  • Experience with coordinating vendors and site management.
  • Experience with calendar and booking management.


Additional Requirements

Campus
Main - Albuquerque, NM

Department
Food Services (074B)

Employment Type
Staff

Staff Type
Regular - Full-Time

Term End Date

Status
Non-Exempt

Pay
Hourly: 17.39 -22.37

Benefits Eligible
This is a benefits eligible position. The University of New Mexico provides a comprehensive package of benefits including medical, dental, vision, and life insurance. In addition, UNM offers educational benefits through the tuition remission and dependent education programs. See the Benefits home page for a more information.

ERB Statement
As a condition of employment, eligible employees working greater than .25 FTE as determined by the New Mexico Education Retirement Act must make mandatory retirement contributions. For more information, review the Benefits Eligibility at a Glance grid.

Background Check Required
Yes

For Best Consideration Date
12/31/2024

Eligible for Remote Work

Eligible for Remote Work Statement

Application Instructions

Only applications submitted through
the official UNMJobs site will be accepted. If you are viewing this job
advertisement on a 3rd party site, please
visit UNMJobs to submit an application.


* Cover Letter to address preferred qualifications
* Resume
* List of professional references, preferably supervisors that can validate qualifications
References will not be contacted until the final stage of interview

Positions posted with a Staff Type of Regular or Term are eligible for the Veteran Preference Program. See the Veteran Preference Program webpage for additional details.

The University of New Mexico is committed to hiring and retaining a diverse workforce. We are an Equal Opportunity Employer, making decisions without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, veteran status, disability, or any other protected class.

The University of New Mexico requires all regular staff positions successfully pass a pre-employment background check. This may include, but is not limited to, a criminal history background check, New Mexico Department of Health fingerprint screening, New Mexico Children, Youth, and Families Department fingerprint screening, verification of education credentials, and/or verification of prior employment. For more information about background checks, visit https://policy.unm.edu/university-policies/3000/3280.html. Refer to https://policy.unm.edu/university-policies/3000/3200.html for a definition of Regular Staff.



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