Administrative Assistant - Graduate Studies

MSU Denver Graduate Studies

MSU Denver Graduate Studies is the unit in Academic Affairs that serves as central advocate for campus-wide graduate programs and provides strategic leadership for growth and quality. We represent graduate education as an excellent path for those who want to strengthen their knowledge and skills in a specific discipline and specialize to become future experts, and we know that MSU Denver Graduate Programs are a great and affordable choice for those who want to study on a very diverse and welcoming campus. MSU Denver Graduate Studies supports all graduate programs to enable their students to learn more, to do more and to contribute more towards a just society and sustainable world. For support of these efforts, we are looking for an Administrative Assistant.

Position Summary

The MSU Denver Graduate Studies Administrative Assistant assists and supports primarily the Associate Vice President (AVP) for Graduate Studies and also members of the Graduate Studies staff in planning, organizing, and coordinating events and special projects, including scheduling, purchasing, travel arrangements, room reservations and more. Our new colleague must be organized, attentive to details, able to shift task priorities on short notice, eager to acquire new skills and receptive to multiple adjustment needs for first-time projects. The Administrative Assistant will also oversee website maintenance and other services that require digital skills, such as setting up surveys and composing electronic forms. Strong follow-though skills, a positive spirit towards change, and an overall can-do attitude with a positive and professional demeanor, also at peak times, will be necessary.

Duties and Responsibilities

80% Office Management

• Provides event planning and event support on all levels, including room scheduling, ordering and procurement card transactions, and works closely with Campus and MSU Denver Facilities for access and room approvals
• Sends out notifications as requested and takes meeting minutes
• Prepares travel arrangements and manages pre- and post-travel expense reports in alignment with University policies, procedures, and deadlines
• Keeps inventory of promotional materials and office supplies
• Supports the AVP and Team Members on special projects
• Prepares promotional material as directed and in alignment with University marketing policies
• Develops, coordinates, and prepares the office's annual calendar of important dates
• Is receptive to multiple adjustment needs for first-time projects
• Holds a positive spirit towards change, and an overall can-do attitude with a positive and professional demeanor also at peak times,

10% Website Maintenance

• Serves as the lead for managing and updating the Graduate Studies' website as directed and supports Graduate Programs in this effort as needed
• Ensures that forms are built within the form platform technology and updates forms as needed.
• Sets up surveys in Qualtrics

10% Other Duties as assigned.

• Participates in special projects and committees as needed.
• Supports recruitment events

Required Qualifications

• Proficient with web content management platforms
• Demonstrated event planning experience.
• Experience as an Administrative Assistant, Executive Assistant or other relevant administrative positions
• Excellent Microsoft Office Suite skills including Outlook, Power Point, Excel, Word, Share Point and Access as well as advanced internet research skills.

• Must be detail-oriented, organized, able to pivot quickly due to short notice needs and opportunities, and driven to make a difference.
• Must be able to interact positively with a wide range of people within and from outside the University.

Preferred Qualifications

• Bachelor's degree
• Demonstrates excellent professional oral and written communication skills
• Up to date with advancements in office equipment and applications
• Experience with Workday
• Experience with Banner
• Experience with multitasking and flexible prioritizing of daily workloads

Schedule Information

• Full-time, 40 hours per week
• Exempt
• Monday - Friday, 8am - 5pm
• Evenings and Weekend Work: Rarely
• Schedule: Hybrid schedule
• Visit our website for more information on our University's Alternative Work Arrangementspolicy.
• Travel: Never

Salary for Announcement

Under Colorado law, MSU Denver is required to provide a reasonable estimate of the compensation range for this role and should not offer a salary outside of the range posted in this job announcement. This range takes into account a variety of factors including but not limited to experience, skills, knowledge, abilities, education, licensure and certifications, analysis of internal equity, and other business and organizational needs. It is not typical for an individual to be offered a salary at or near the top of the range for a position. Salary offers are determined based on final candidate qualifications and experience.

The salary range that the University reasonably expects to pay for this position is $41,200 - $51,500.The full salary range is $41,200 - $61,800.

This position is paid monthly and is eligible for MSU Denver benefits.

Applicant instructions

Please apply through MSU Denver Careers and submit your cover letter and resume. Select Begin Your Job Search, then search for JR103259. Internal applicants must apply through their MSU Denver Workday profile by searching 'Find Jobs'. Applications that do not contain all required documents may not receive full consideration. Professional references and their contact information will be requested from the finalist. At least one reference provided must be a supervisor (either current or former). Please apply by Tuesday, December 3rd at 11:59pm for full consideration. Position open until filled.

Open Until Filled

The University's benefits package is comprehensive and offers medical, vision and dental, free RTD pass, tuition reimbursement, as well as a life and supplemental insurance plans, retirement plans and other programs, such as accessto a long-term disability (LTD) plan.Visit MSU Denver'sbenefits websiteto learn more.

For a brief overview, please see: https://www.msudenver.edu/wp-content/uploads/2024/01/MSU-Benefit-Summary.pdf.

The University will provide reasonable accommodations to applicants with disabilities throughout the employment application process. To request an accommodation pursuant to the Americans with Disabilities Act, please contact the Human Resources ADA Coordinator at totalrewards@msudenver.edu.

Metropolitan State University of Denver is a unique, access-oriented campus community that values diversity, equity, and inclusion in all its forms. Our student population consists of nearly 58% first generation students and over 50% students of color. We are a designated Hispanic Serving Institution located in downtown Denver.

We create an equitable learning and working environment in concert with individuals who consistently demonstrate commitment to equity and inclusion. We greatly value the diverse identities and perspectives of our students, faculty, and staff and recognize that in order to achieve a just and equitable society, diversity must go beyond simple representation. It requires critical inquiry and dialogue and a commitment to action. We strive to provide a culture of belonging for all community members to achieve personal and professional success.